Ghent University e-invoicing project

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Ghent University e-invoicing PROJECT

Dear supplier,

Welcome to the information page for the E-invoicing project Ghent University (UGhent). UGhent would like to improve there administrative and organizational processes. The next step is to receive digital invoices from their suppliers. To achieve this goal, UGhent has formed a partnership with InvoiceSharing. The InvoiceSharing software is free to use for all their suppliers. UGhent would like to receive your digital invoices before 01 September 2013 through the platform of InvoiceSharing.

Benefits Ghent University:

  1. No paper invoices, improved Corporate Social Responsibility
  2. Lower cost
  3. One central address for invoices, instead of an invoice address for every faculty/user

Benefits suppliers:

  1. Lower costs, no more printed invoices
  2. Quicker payment
  3. Offer extra value by saving money for your clients

In 3 steps to E-invoicing for every supplier

  1. Fill in the registration form , this will take a maximum of 5 minutes. You can choose your invoice format and communication method. We support any electronic invoice format (except PDF, which is electronic paper)
  2. Send some test invoices to in the format that you choose in step 1. We would like to receive examples of all different invoices that you have send to UGhent in the past year.
  3. InvoiceSharing will realize and test the connection between your system and the InvoiceSharing platform. After consultation with your organization and UGhent InvoiceSharing will start the E-invoicing process.
register free

Proces E-invoicing with InvoiceSharing


The 5 steps to bring an electronic invoice from billing software to the receivers financial software:

  1. Invoices are exported in any format from a (supplier) billing system and imported in InvoiceSharing
  2. With the help of IS-Enrich the electronic invoices is enriched with information to meet the legal requirements on invoices
  3. The supplier sends the electronic invoices with InvoiceSharing to clients (receiver). At this point the electronic invoice is legally delivered to clients. The sender now placed correct electronic invoices in the Electronic Invoices Archive
  4. The correct electronic invoices are validated by IS-Validate to meet country-specific VAT/invoice legislation. Clients receive the electronic invoices from the Electronic Invoices Archive in their InvoiceSharing account
  5. Receivers choose to print or download (PDF) or mail the electronic invoices, or to convert the electronic invoices to create a file that can be directly imported into financial software. With help of IS-Convert, certain business rules can be used to convert and/or aggregate invoice data into a financial invoice entry.


We are more than happy to answer your questions. Given the large number of suppliers of Ughent all contact will go through the SuccesCoach of Ughent and InvoiceSharing. Please do not ask your questions directly to Ughent. Our SuccesCoach can be reached during office hours using the details below:

Stephan Freelink

Weena 690, 29th floor, Suite B
3012 CN Rotterdam
Phone: +31 88 799 99 00
Fax: +31 20 5248516

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